19/03/2023
Information Management in Museums
Museums have always had a need to manage their information resources. They need to know not only what they have but also what they know about what they have. In the past, information about museum collections was maintained in paper and card files. Access to these records was usually restricted to museum employees; moreover, search capabilities in these files were usually limited to only a few key fields. For example, card files may have been sorted by donor name, by accession number, or by title of object. Assuming the cards were kept up-to-date and properly organized, accessing data by any of these fields was usually straightforward. However, locating a set of records sorted by culture or material type would have been a difficult if not impossible task for even the most skilled and knowledgeable museum employee.
Modern information systems in museums offer museum professionals many new methods of organizing and accessing data. Such systems work in conjunction with existing paper records to augment the information-management capabilities of the museum. Electronic database systems allow museum employees to search and sort their computer records by almost any field. In addition, museum professionals are now able to store far more data about their artifacts on the computer than ever before possible on accession cards or ledger files. Also, by maintaining artifact data in electronic format, modern museums now have the capability to share data about their collections with other institutions in ways never before possible. Organizations are currently working to devise standards that will allow museums around the world to collaborate in their efforts to identify and research their collections. By sharing artifact records from one organization to another, museums may be able to advance significantly the state of knowledge in their fields.
However, as museums work to increase access to their information resources, some problems have been exacerbated; especially troublesome are those that concern copyright and intellectual or cultural property. The question of ownership of artifacts has traditionally been a difficult one for museum professionals. Whether or not the British Museum should return the Parthenon Marbles (also known as the Elgin Marbles) to Greece, for example, has been hotly debated since Lord Elgin removed these massive carvings from Athens in the late-eighteenth century. Laws such as the Native American Graves Protection and Repatriation Act (NAGPRA) exist to ensure that the rights of the original owners of museum artifacts are protected. As museums increase their online presence, many of these issues are now returning to the forefront of intellectual debate. Additionally, many museum professionals worry that by making electronic images and data about their collection available online, they are encouraging individuals to violate copyright regulations by making their own digital copies of works of art.
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