06/02/2026
You want your business to be legal. Well there are some things you need to do.
An LLC corporate book (also called a company records book) should contain:
Formation Documents
Articles of Organization (filed with the state)
Certificate of Organization from the state
Federal EIN confirmation letter
Operating Agreement
The core governance document covering ownership, management, voting, profit distribution, and dissolution rules
Member & Ownership Records
Membership certificate(s)
Membership ledger tracking ownership percentages and transfers
Buy-sell or transfer restriction agreements
Resolutions & Minutes
Initial organizational resolutions
Annual meeting minutes (or written consent in lieu of meeting)
Major decision resolutions (opening bank accounts, loans, real estate, adding members, etc.)
Financial & Tax Records
Business licenses and permits
State tax registration
Annual report filings
Banking resolutions and account info
Ongoing Compliance
State annual report confirmations
Any amendments to the Articles or Operating Agreement
Records of capital contributions and distributions
Optional but Useful
Registered agent designation
Foreign qualification documents (if operating in other states)
Insurance certificates
Key contracts
The main goal is having a single organized place that proves the LLC is legitimate, who owns it, and documents major decisions — which matters for liability protection, banking, and eventually selling or transferring the business.
